Period closing locks a period so that month's reports are final. After closing, changes can only be made with reversing entries in an open period.
Month-end checklist
| No | Task | Module |
|---|---|---|
| 1 | All invoices for the month finalized; completed visits invoiced | Cashier |
| 2 | Cash closing done for every cashier; cash discrepancies explained | Cashier |
| 3 | All bank accounts reconciled | Advanced accounting |
| 4 | QRIS and card settlements matched (Cash in transit ≈ 0 or explained) | Accounting |
| 5 | Stock take and adjustments; inventory vs general ledger difference reviewed | Inventory |
| 6 | BPJS and insurance claim statuses updated; capitation recorded | Claims |
| 7 | Doctor fees accrued | Doctor fees |
| 8 | Payroll processed | HR |
| 9 | Monthly depreciation posted | Fixed assets |
| 10 | Manual journal entries awaiting approval resolved | Accounting |
| 11 | Trial balance balanced; profit and loss and balance sheet reviewed | Reports |
Closing a period
- Accounting → Periods → choose the month → run the checklist (permission "Close and lock periods").
- Mark each item as done, then Close period.
- Postings dated in a closed period are rejected with the message "Period … is already closed".
Target: final monthly reports ≤ 1 working day after the end of the month. A period is reopened only in exceptional circumstances, with the reason recorded.