A deposit is an advance payment from the patient that is used for later invoices. A prepaid package is a number of service sessions paid in advance (for example 5 treatment sessions).
Deposits
- Cashier → Deposit → choose the patient → enter the amount and payment method.
- When paying the next invoice, choose the Deposit method to deduct from the balance.
- Returning a deposit is recorded as a deposit refund.
Journal entries: receiving a deposit Dr Cash/Bank · Cr Patient deposits (liability); using a deposit Dr Patient deposits · Cr Patient receivables.
Prepaid packages
- Sell the package to the patient (the package tariff comes from the Cashier master data).
- Each time a session is used, the service is recorded with the Package method; the remaining sessions decrease and are shown in the patient record.
Journal entries: when sold Dr Cash/Bank · Cr Unearned revenue (packages); per session used Dr Unearned revenue · Cr Package and treatment revenue. Revenue is recognized per session, so the profit and loss report reflects the services actually provided.